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This half-day course teaches all members of an organization how to plan, conduct, and bring to closure meetings that the people who attend them see as stimulating and productive. Part of the course teaches managers and leaders how to facilitate meetings where everyone gets their say, but no one gets a chance to dominate. This course is particularly useful to people who do their work in problem-solving groups from a variety of organizational backgrounds.
Complete Course Description
PURPOSE OF THE WORKSHOP: Meetings are a very expensive way for people to communicate with one another. They serve a purpose (and are worth the price) when they are more effective than other communications channels for achieving an objective. Most people feel that a majority of the meetings they attend are a waste of time and money. The purpose of this workshop is to teach people how to make wise choices about meetings, and then to run them effectively when they find a good reason to hold one.
The Workshop Content: These are the topics covered in this workshop:
- Reliable guidelines for deciding when to call a meeting.
- Kinds of meetings and alternative meeting formats.
- How to target a meeting by focusing on its key objectives.
- How to set up a meeting and get it started.
- How to conduct a meeting and keep it on track.
- How to facilitate a meeting and bring it to a good conclusion.
- Recognizing dysfunctional meetings and analyzing why they go wrong.
- Handling problem participants.
- Getting dysfunctional meetings back on track again.
- Changing participants’ meeting behavior.
- How to be a good meeting leader or participant.
- Deciding on a good physical set-up for a meeting.
- Assessing the quality of your meetings and then improving them.
The Workshop Format: We teach the fourteen skill units listed above in short lecturettes, in which we demonstrate a step-by-step method for accomplishing each one. These concepts are then followed by action exercises in which workshop participants, through role plays and other simulations, get a chance to practice the techniques they have just learned. Several of the topics invite participants to share meeting problems they have encountered, which the group then analyzes by the principles the workshop teaches. The workshop is short, highly interactive, and fast-paced.
Who and How Many Should Attend: This workshop will benefit anyone who works and communicates in any contemporary organization, but it will have special value for those who:
- Work in a “meeting culture” in which people call meetings routinely and unthinkingly.
- Regularly attend meetings they see as unfocused, poorly organized, or poorly led.
- Work in self-directed work groups or total quality teams, where meetings are the customary vehicle for reaching consensus and taking action.
An ideal class size is 18 to 24 Participants.
The Length and Special Features of the Workshop: This is a half-day workshop of approximately three-and-a-half hours.
Each participant receives, in addition to a full set of notes and handouts, a free copy of the book: :”How To Run Successful Meetings”, by Robert A. Jud.
For those with a further interest in this topic, we also feature a second half-day program entitled: “Team Problem Solving”.
Download Complete Course Description
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